Concord-Carlisle Regional School District

Adult and Community Education Advisory Committee

Meeting Minutes of March 10, 2008

 

Present: Court Booth, Gaylord Brynolfson, Susan Frey, Berni Jenkins, Becky Shannon Joan Turner.

1. Meeting called to order at 4:43 pm

 

2. Minutes of the February Meeting

 

Revision to January Meeting notes:

 

In paragraph 2, discussion on the use of the CCACE revolving fund for increase of staff, there was the general sense that the SelectmenÕs Fund is intended to support community projects; Agreed to strike Òrevolving fundÓ and replace it with Òthe proposed ConcordÕs SelectmanÕs Adult & Community Education funding (FY 09)."  Becky requested that we strike the words: re the music program from her comment about tutoring.  Minutes were approved as amended.

 

3. DirectorÕs Report

Court gave an update on the Global Warming Talk.  Mark Garvey will tape event. Dr. Forrester will introduce it. There was a time mix up so there might be confusion over start time:  7 versus 7:30 pm.

 

Village University mailing will arrive in mailboxes this week.  Court shared background about Village University.   The goal is to provide demanding college-level seminar-type courses for retired residents and other residents during the day. This program is offered through Community Education and housed with the Council on Aging activities at the Harvey Wheeler Community Center.

 

PR is a challenge for CCCAE.  A few years ago Enid, who was tech savvy and skilled at writing press releases, had her position downsized.  At some point in the future, Court will recreate position. Lots of classes this spring were not particularly viable because they were short one or two enrollments. Concord Journal has been running the material we write recently. Berni suggested that Court needs to set a goal for coming year to recruit, hire and train a 10-15 hour per week employee.  Gaylord emphasized that CCCAE needs to hire a pr person.

 

Next bulletin is ready to go.  Ryan Kearns, a 4th grade student at Alcott, will let us use his surfer picture.

 

Fall Catalogue Schedule. Deadline: End of May. Drop dead date: mid July.

 

 

4. Old Business

 

A. Survey Questionnaire. Gaylord suggested that we piggyback the phone calls with the mailing of the spring brochure.  Court reviewed the process and the Committee set the schedule as follows:

 

Survey Schedule and Process: 

Step 1 April 1 brochure mailed

Step 2a. Court will send 10+ copies of letters to committee members

Step 2b letter mailed by committee members the following week; hand written envelopes to make it more personal.

Step 2c committee members make calls

Step 3 committee tabulates results

 

Court reported that Jim S. and Court had devised a process to select random residents by selecting the 40th person highlighted on the master list provided by CCACE. (from Fall 07 enrollments and Winter 08 enrollments as of early March).

 

B. Introductory Letter.  Berni will send a revised letter to committee members.

 

C. Questionnaire Comments/Suggestions

 

Court suggested that we reword a few questions: Would you be interested in takingÉ  Is there any thing else we should offer? What could we add or how can improve the courses to better meet your needs?

 

Some of the categories may need revision:  Languages (plural); Home (culinary); Science, Nature and Environment. 

 

Court mentioned that there might be some people who answer both for the question:  did adults or children or both take the classes?  Do we need a catch-all category?

Becky suggested that we need more space for comments.

 

 

5. New Business

 

- Membership Recruitment and Officer Selection. Remember to add an agenda item at AprilÕs meeting to discuss recruitment and selection of officers for next year. There are currently one opening for a Concord resident and 3 openings for Carlisle residents on the Advisory Committee.  The full Committee consists of 6 Concord and 3 Carlisle residents and one member of RSD School Committee.  Berni asked for each member to consider nominations.  Send suggestions to Jim. School Committee makes the appointments, typically for 3-year terms. Ellie Garvey and Jean Ford Webb had made preliminary inquiries with several possible candidates.

 

 

Armchair Travel Program.  Joan suggested that she reschedule to May the Wolf presentation that was canceled earlier this year.  Also, explore having David Nurenberg present anime class / science fiction trip to Japan.

 

6) Future Meeting

April 14 next meeting

 

Adjoined 6:10 pm

 

Respectfully Submitted

 

Susan Frey

 

Concord-Carlisle Adult and Community Education Advisory Committee

Meeting Minutes

May 12, 2008

 

 

Present for the meeting: Jim Saltnostall (Chair), Berni Jenkins, Joan Turner, Susan Frey, Gaylord Brynolfson, Mary Zellner, Diana Rigby, Court Booth.

 

1.   The minutes of the March meeting were amended and will be approved at the June meeting.

 

2.   There having been no quorum, there were no minutes from the April meeting.

 

3. Court Booth presented his report (attached) which covered the following information:

--Final figures for new Spring/Summer enrollments wonÕt be known until summer enrollments complete

--Target for Spring: 700 new (as of May 12 = 481)

--Target for Summer 275 (as of May 12 = 74)

--Good recent coverage in Journal, but Calendar requirements posing problems

            Court will meet w/ Editor.

--Mosquito article about use of space in Carlisle – suggests Community Ed use of Highland in renovated facility.

--Community Chest awards ceremony June 12th, 8:30 am - Jim will attend

--CC Partnership for Children and Concord Area Pre-School Association -

            12th Annual Stand for Children Forum June 6th 7:30 am—Susan and Bernie will attend

--Armchair Travel -- Wolves rescheduled for June 2d, 7:00 pm

--High school Language Lab - our use of student lab server/s uncertain moving forward, need to be able to assure our use w/out creating problems, possible use of lab by Òindependent studentsÓ –GB proposes to join ad hoc committee to explore; use of language lab for adult student web access to their text resources is planned for Fall.

 

4. School Committee Meeting June 10th at Ripley, 6:30 pm  – we present Advisory Committee report, Jim to prepare and send out to members for comment and suggestions

 

5.  Membership:

- Court Booth has Committee's list of names of potential new members for initial inquiries, and has invited Carlisle School Association to propose names also

- Jim will explore with each committee member separately position of chair for next school year.

 

6. Internal procedures: Minutes written up and passed to Court Booth and Chair for vetting

            prior to next meeting

 

7. Other:

- Diana Rigby reported that classroom L19 at the high school is being set up as computer classroom and will be available in September for use by community education students.

 

- Jim asked Court Booth to meet with Town Manager Chris Whelan to discuss the allocation of $13,000 presented to ConcordÕs Town Meeting and passed. How is this fund to be managed? Court reported that he had met with Mr. Whelan, and that the Town Manager's office will administer the funds upon invoicing for reimbursement of time/expenses related to community-wide educational projects that do not have fees or sufficient fees to support them.

 

- Large Community Event -

            Consensus that this is a good idea, identified in Committee goals as appropriate every

two years.

            Recognition that it represents a lot of work and requires serious planning

            Possible topic: Diversity

 

-        Joan will host year end party June 17th (later changed to June 19th)

 

Respectfully submitted:

 

 

Gaylord Brynolfson

 

 

6/10/08

 

 

Concord Carlisle Adult & Community Education

Advisory Committee Meeting

Minutes of June 2, 2008

 

Present:  Joan Turner, Deborah Stoessel, Gaylord Brynolfson, Berni Jenkins, Jim Saltonstall, Chair, Court Booth, CCACE Director

 

The meeting was called to order at 5:15.  The minutes of the May meeting will be distributed via email for approval.

 

A letter from the advisory committee to outgoing member, Becky Shannon, was read, approved and signed by all members.

 

A draft of the CCACE report to the School Committee was discussed.  Jim will incorporate comments and email the final report to the school committee for inclusion in their packet.  CCACE is scheduled to present their end of the year report to the School Committee on Tuesday, June 10th at 6:30 PM.   CCACE Advisory Committee members are encouraged to attend.

 

The remainder of the meeting was devoted to collating the responses to the telephone survey.  Information was analyzed and the results will be included in the report to the school committee.  Advisory Committee members were asked to summarize some of their responses and email them to Jim for inclusion in the report. 

 

Court gave a very brief directorÕs report, included in this packet of information. 

 

The CCACE Advisory Committee end of year potluck celebration will take place at Joan TurnerÕs home on June 19th at 5:30.  CCACE staff, spouses and significant others will be invited.

 

The Advisory Committee will meet at the CCACE office at 6:00 on June 10th, prior to the school committee meeting. The agenda will be to review the report to the School Committee, hear the directorÕs report and approve minutes.

 

Respectfully submitted,

 

 

Berni Jenkins